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Sonoma Family Life Magazine

Exhibitors FAQ

Feb 07, 2007 12:00AM

Q: When should I reserve my booth by?

Q: How can I reserve my booth?

  • A: Booths are reserved once an application is completed and submitted either by email, fax, or in person, and the booth is paid for in full, either by credit card or check. Download a booth application here.

Q: When and where is the event?

  • A: Our Summer Camp & Fun Fair is Saturday, March 31st, 2017, from 3 p.m.–7 p.m. at the Coddingtown Mall, 733 Coddingtown Center, Santa Rosa. 

Q: How big are the booth spaces?

  • A: 10' wide by 8' deep.

Q: What is included in the booth package?

  • Each space includes a 6' table and two folding chairs. Access to electrical outlets available on request, but please remember to bring an extension cord. Since the venue is a mall there should be trash cans nearby, but if you bring anything likely to generate debris it might be helpful to bring some trash and/or recycling bins of your own.

Q: What are facility policies for this event?

  • A: Exhibitors are required to keep exhibit area clean and safe at all times. No glue, tape or tacks are allowed on the walls or floors.

Q: When can I set up my booth?

  • A: Friday, March 31st, from 1 p.m. to 3 p.m. Please contact show management if any emergency arises; empty spaces may be reassigned after 3 p.m. with no refund. 

Q: When can I take down my booth?

  • A: Friday, March 31st, from 7 p.m. to 9 p.m. Remaining exhibits may be subject to a handling/storage fee.

Q: Can I pack up my booth early?

  • A: No. To maintain the attractiveness of the show for all attendees and exhibitors, any exhibitor leaving before advertised closing time will be charged a $500 fee per their contract. Exhibitor is responsible for all actions of their exhibit's booth staff, so please make sure staff is aware that early exhibit removal is prohibited. 

Q: What kinds of exhibitors will be there?

  • A: Any organization or business looking to increase their interaction with Sonoma County families. We expect a wide variety of exhibitors including day and residential camps, sports camps, after school programs, schools, jump houses and other party places, and more. 

Q: What size is the performance stage and do I want a booth near it?

  • A: It is 8' by 12' (made of 8' by 4' sections) and raised 3' off the ground. The performances will bring in more kids and their families so it will be a hub of activity, but depending on who's performing it could also be quite loud. If your aim is to do a lot of in depth chatting, you might want to aim for a booth further from the stage.